Hallmark Rentals

Maintenance Request Maintenance Request

Our Services

Homeowner Associations Services

  • Maintain financial aspects for the association
  • Maintain maintenance needs for the association
  • Facilitate board and annual meeting requirements
  • Advise and facilitate HOA governing document changes and development of budgets and reserve studies

Financial Management

To ensure your association meets the fiduciary responsibility to the property owners, Hallmark can assist by providing expertise in accurate & concise financial data including:

  • Budget preparation & disbursement of funds
  • Fee collection & delinquency reports
  • Monthly balance sheet preparation & income statements (including variance to budget)
  • Oversight of the independent review of the association books & records
  • Assist in preparation of association tax return filings
  • Payment delinquency letters, statement printing & mailing
  • Collection of delinquent assessments
  • Management of association insurance requirements
  • Proper & accurate billing recordation & tracking of assessments
  • Handling accounts payable, receivables & association financial statement preparation
  • Budget & reserves preparation
  • Proper storage of association records

Full Service Management

In addition to our financial management services, full service management includes physical oversight of the common areas of the community & a professional Association Manager to be in charge of the following:

  • Preparation of monthly reports & financial package
  • Coordination of board & membership meetings
  • Obtain competitive bids & oversee common area maintenance projects to completion
  • Processing architectural requests
  • Preparation of state corporation reports
  • Enforcement and revision of CC&Rs, Bylaws, & ARC Guidelines
  • Coordination & implementation of legal activities through association attorney
  • Annual meetings & board member elections
  • Communication of information to & from residents
  • Manage association owned properties & easements
  • 24-hour emergency service
  • Gate access control systems management
  • Website development and/or maintenance
  • Welcome letter distribution to all new homeowners